INTERNATIONAL CLUB CONSTITUTION
ARTICLE I: NAME
The name of this organization shall be the International
Club of the University of Southern Indiana.
ARTICLE II: OBJECTIVE
To provide a common ground of understanding between
individuals of various ethnic origins at the University of Southern Indiana,
through social, cultural, and educational activities. Members of the
International Club will develop deeper understanding of international concerns,
while fostering education and awareness programs about global perspectives at
the University and in the community. Conversely, the International Club will
assist international students in gaining a better understanding of American culture
and adjusting to life in the USI community.
ARTICLE III: MEMBERSHIP
Memberships shall be open to anyone who pays the annual
dues. Dues shall be set by the Executive Board and be approved by the Advisor.
All students enrolled at the University of Southern Indiana shall be encouraged
to be active members in the Club.
ARTICLE IV: THE ELECTION OF OFFICERS
SECTION I: OFFICERS OF THE EXECUTIVE BOARD
The officers of the International Club shall consist of a
President, Vice President, Secretary, Treasurer, , Social Coordinator,
Intramurals Coordinator, Publicity Coordinator, and President Emeritus, who
shall be elected by a ballot vote at the annual election meeting in April.
These officers, together with the Club Advisor, shall constitute the Executive
Board with the authority to transact the business of the International Club
between meetings. Officers shall pay membership fees for the Club, and shall
receive a 20% discount on the price of trips for which they act as group
leaders. Each officer shall be expected to act as a leader for one trip during
the year.
SECTION II: ELIGIBILITY REQUIREMENTS
To be eligible for election to office, a member must be in
good standing with the International Club. The member must be enrolled as a
full-time student at the University of Southern Indiana and have attained at
least twelve (12) semester hours of credit at said intuition. The member must
maintain a cumulative GPA of at least 2.0 at the beginning of the Fall
semester, which must be maintained to hold office. One person is allowed to run
for two offices, but can only accept one. No one person shall hold two offices.
SECTION III: RESIGNATION OF OFFICERS
Any officer desiring to resign shall submit a written letter
of resignation to the Executive Board explaining the reasons for the action.
The approved resignation shall become effective after the successor has been
elected. An officer leaving the University of Southern Indiana permanently
during his/her term of office shall notify the Club Advisor in addition to a
letter of resignation.
SECTION IV: VACANCIES IN THE EXECUTIVE BOARD
Officers shall serve for one year (two semesters), however,
if their office becomes vacant they shall be replaced by re-election, except in
the case of the President. If the office of the President is vacant, the Vice
President will carry out the Presidential responsibilities until the next
annual election meeting, and a new officer will be elected to the position of
Vice President.
SECTION V: ELECTIONS
Beginning with the March meeting, nominations, in writing,
will be taken for the offices of the Executive Board during a week long period.
A list of candidates will then be prepared and distributed to all the members
of the International Club. The election will be held at the beginning of April,
with all ballots to be collected by the conclusion of the April meeting. The
vote shall be counted by the Club Advisor and one other Office of International
Programs & Services staff member.
ARTICLE V: MEETINGS
SECTION I: CLUB MEETINGS
International Club meetings shall be held once a month from
August to May each year. Officers shall give reports, and information regarding
business conducted between meetings at these meetings.
SECTION II: EXECUTIVE BOARD MEETINGS
The Executive Board will meet a minimum of every two weeks
from August to May each year.
SECTION III: NOMINATION MEETING
In the March meeting, a nominating committee will be set-up
to receive nominations for the officer of the following year. This committee,
headed by the Vice President, shall be responsible for producing and
distributing the list of nominees of the offices of the Executive Board to all
member of the International Club.
SECTION IV: THE ELECTION MEETING
The annual election meeting shall be the first meeting in
April of each year, at which time reports of the officers for the year will be
read and new officers elected. All members should be present for this meeting.
ARTICLE VI: AMENDMENTS
The constitution and its by-laws may be amended, repealed,
altered, in whole or in part and additional by-laws may be adopted by a
majority of the votes cast by members at any meeting, provided that the
proposed amendment was submitted in writing and discussed at the previous meeting
(a majority shall constitute two-thirds of those members voting). All members
shall be notified of all by-laws changes.
ARTICLE VII: THE ADVISOR
The International Club shall be served by a member of the
faculty or administration of the University of Southern Indiana.
BY-LAWS
PART I: DUTIES OF THE OFFICERS
SECTION I: THE PRESIDENT
The President shall be in charge of creating the agenda for
and presiding at all meetings of the Club and the Executive Board and shall
maintain general supervision of the affairs of the Club and the Executive
Board. He/She shall be an ex-officio member of all standing committees and may
appoint committees as necessary. He/She shall act in official representation of
the Club unless otherwise advised by the Executive Board. The President shall
take primary responsibility for the execution of the provisions of the
Constitution and By-Laws.
SECTION II: THE VICE PRESIDENT
The Vice President shall assume the duties of President in
his/her absence. If the President is no longer able to perform his/her duties,
the Vice President shall assume the Presidency. As Vice President, he/she shall
be in charge of public relations for the Club. He/She will also serve as
co-chairperson for the International Food Expo.
SECTION III: THE SECRETARY
The Secretary shall keep a record of all meetings of the
Club and Executive Board, which shall be an accurate record of all business
transacted and of the attendance at each meeting. He/She shall be in charge of
maintaining the “Master Book of Club Business” to serve as a history and guide
to future officers. In addition, he/she shall head all correspondence of the
Executive Board as well as maintain a list of names, addresses (e-mail and
postal), and telephone numbers of all non-members, contacts and others with
whom the Club does business.
SECTION IV: THE TREASURER
The Treasurer shall work with the Director of the Office of
International Programs & Services and the Club Advisor to make decisions as
regards the usage of all Club funds. He/She shall be responsible for reporting
these decisions to the members of the Executive Board and to the Club members.
SECTION V: THE SOCIAL COORDINATOR
The Social Coordinator shall be in charge of all social
activities sponsored by the Club for members and shall be co-chairperson of the
International Food Expo. He/She shall also be in charge of announcements and
correspondences with members of the Club regarding Club activities and events. He/She
shall be in charge of maintaining the official Club Twitter account.
SECTION VI: INTRAMURAL COORDINATOR
The Intramural Coordinator shall be in charge of
coordinating both men’s and women’s intramural activities and sporting events
on campus. He/She shall announce intramural related events and be in charge of
organizing teams and participants for said events.
SECTION VII: PUBLICITY COORDINATOR
The Publicity Coordinator shall be in charge of publicizing
all events and activities sponsored by the Club for the general campus
community. He/She shall be in charge of maintaining the Club’s blog as well as
publicity for the recruitment of new members.
SECTION VIII: PRESIDENT EMERITUS
The President Emeritus is an honorary member of the
Executive Board. He/She should be a former President of the International Club,
serving as an advisor to the Executive Board. He/She shall assume the duties of
President in the absence of both the President and the Vice President. He/She
will have the same duties, responsibilities and rights as all other members of
the Executive Board.
PART II: THE EXECUTIVE BOARD
SECTION I
The duties of the Executive Board shall be to take all steps
within the limits of this Constitution and By-Laws to further the objectives of
the organization. In addition, they shall carry out the motions and resolutions
passed by the general assembly, as well as transact the business of the Club,
subject to the approval of the membership.
SECTION II
All members of the Executive Board shall contribute to the
maintenance of the Club Facebook page and will employ social media to publicize
the Club and its activities. Executive Board members shall regularly use
OrgSync to remain apprised of upcoming Club events and to keep track of their
specific duties.
